MatPat

With the club growing we need to look into starting a discussion on electing a basic core of officers. I know most of us enjoy the informality of SWOAPE but the responsibilities of running the club are increasing as are our club funds and we need a bit more responsibility to the members than one person can provide.

Our first nomination should probably be for President of the club. Roger (ukedude) was kind enough to provide a good list of the duties and responsibilities of the President (along with the other “officer" positions) and I have listed them below:

President: Provides leadership to the organization.
a. Provides vision, purpose, strategy, and plan for club
b. Represents the organization to outside entities—the President _is_ the club to the outside world.
c. Ultimately responsible for all assets and activities of the club.
d. Delegates responsibilities to other officers, committees, and members.
e. Holds others accountable for assignments.
f. Holds all authority in the club, subject to the bylaws.
g. Equal in power only to the majority of voting members of the club (i.e. can be voted out).

The individual in this position should be able to attend the majority, if not all, of meetings. This position can and probably should be held for a period of one year. If a couple of people would like to nominate someone for the position it would be appreciated.

We can take a final vote either at the meeting or here on the forum.

Troy McClure

Well, this is a no-brainer - I nominate Matthew.

Seconded?

TheLoachGuy

yup yup

seconded.

04cobratorchred

Yep, Matt's my vote.

MatPat

Thanks, I will accept the nomination.

Does anyone else want to nominate someone different for President?

Troy McClure

Dineen?

Rob Tetrazona

I nominate Damon as the minute and attendance taker.

Seriously, maybe for the positions under president, we could do a "rotation of responsibilities or positions" on a periodic basis until somebody feels the confidence to step up and be hailed in or "the foot fits the shoe."

I'd nominate myself for a rotation approach, but in a democracy I can't nominate myself, only vote for myself.

This is a new club, the 2nd I've ever been a member of in my life, and I, myself, personally feel that I would be in above my head being an officer of some sort for a year and there are probably others out there feeling the same way. That's why I propose the rotation.

I am fortunate enough to make it to most meetings and I know that not everybody else is. Hopefully this suggestion can get more people initially involved to get "the ball rolling" on organizing the club without feeling a yearly obligation. Let's face it. This is a grassroots movement, pun intended, and a learning experience for all. Let's learn it together and from eachother.

Is this idea crazy or reasonable for new, small club?

MatPat

That's a good one Rob

I do feel the position of "President" should be a year's rotation to keep continuity within the club. For the other positions, V.P., Secretary, and Treasurer, we could easily do a quarterly rotation (maybe every 6 months) and see how people feel about them. I really don't think it will take much more than 2 hours a month to fulfill the needs of any of the positions but I may be wrong.

If we get the President nominations and election completed prior to the meeting, I will post "Job Descriptions" that I received from Roger (ukedude) and we can begin to nominate a few folks for each of these postitions.

THis is the first club I have ever been involved in and I definately feel a club position will be over my head. I thought starting a club and having it successful would be over my head too So far, it is working out nicely.

Assuming we get nominations for the other positions and have people voted into them by January's meeting, we don't we start with a 3 month rotation beginning in January? If we need to nominate some new people for positions at the March meeting we can.

We could also have an Assistant Secretary and Assistant Treasurer. That way, only one or the other would have to be at the meeting. Does that sound doable?

I couldn't agree with you more! There are a few folks who make it to most of the meetings and a few more that might start making it to more meetings once they get to the first one and see how things go.

I think this is a very reasonable idea for a small new club.

MatPat

Would anyone else like to nominate someone as President of SWOAPE? It won't be much of an election if there is only one person nominated

Rob Tetrazona

I think it's pretty unanimous that you are the best candidate for President, Matt!